Document Management Software (DMS)
PRODOCS DMS Features
Manage digital content with ease, reduce your effort, and achieve great productivity.
PRODOCS is a Document Management software (DMS). It is used to manage, track and store the electronic documents of paper-based information captured through the mediums like document scanner, Mailboxes, Websites, Office tools, Integration tools, etc.
This Document Management software (DMS) controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, Output systems, and information retrieval systems. It also contains the processes used to track, store, and control the documents.
It is also a system for Drawing and Document Hold Management, Discipline-wise, History, Reasons, Time taken for Removal of holds, Delay analyses, Ready Reckoner, and overall process will save Time and Cost of the Projects.
Workflow of Document Management
How to use the Document Management Software (DMS) ?
Document management system of choice for epc COMPANIES.
Download Brochure to learn more about PRODOCS DMS.
Document Management Software Features
Redlining & Review
PRODOCS supports Annotation, Redlining & Review for Engineering & Construction. You can easily track changes and manage corrections in design and drawings and in all types of supported documents.
When it comes to document input, most of the businesses combine paper and digital files. The PRODOCS Document Management System allows inputting files through the following sources:
- Manual Upload
- Bulk Upload
- Automated Process for Mass Uploading
- Mobile Applications
- Web Services
Document indexing and metadata is the process of associating or tagging documents with different “search” terms. Indexing is a path to the documents. That path is based upon your business processes and your staff. PRODOCS includes following indexing features:
- Indexing of all documents
- Custom Automatic Document Numbering
- Content recognition and indexing
- Indexing Meta Data
- Indexing all revisions
- OCR in different languages
- Supports innumerable formats
- Extendable meta data fields
PRODOCS includes the following search features:
- Safe and Powerful search
- Document content and meta data search
- Advanced search on all document attributes
- Scalable Document Search Engine
Document Processing involves the conversion of typed and handwritten text on paper-based & electronic documents (scanned image of a document) into electronic information utilizing one of, or a combination of, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR) and experienced Data Entry Clerks. PRODOCS provides the following document processing features:
- Create Documents using Templates
- Link Document to records in System
- Forward, Move, Share Documents
- Email Documents
- Revise Documents
- Inbuilt Document Editors for various file types
- Check-In and Check-out documents
A good document management system, should have inbuilt an enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. The workflow automation in PRODOCS DMS provides:
- Rule based processing on incoming documents
- Setup individual rules and document actions
- Automatic and Manual workflow
- Document Routing
- Business Process Modeling with Customized Windows, Reports
- Configure multi-level approvals
- Automatic creation of records based on documents
- Update records based on documents
Version Control & Archiving
Every business has the need to maintain more than one version of the same document. Also they need to maintain an archive of all the documents in the enterprise. For that reason, PRODOCS Document Management System (DMS) provides for versioning and archiving of documents.
Security is one of the most critical aspects of a document management system. PRODOCS DMS provides a high level of document encryption and role-based access, as well as:
- Audit Trail
- User and Roles
- Advanced Access rights
- Encrypted Documents on a file system
- Indexing all revisions
- Supports SSL
- Modify Ownership
A DMS user interface should be simple and easy to navigate. Not everyone is technologically inclined, so the simpler the software, the better. PRODOCS main dashboard includes:
- Workflow Inbox
- Document inbox
- Inbuilt Calendar, Email, SMS
- Alerts and Notifications
- Reporting Dashboard
- Follow-ups and Chat
FAQ about Document Management Software (DMS)
What is Document Management Software (DMS) ?
Document management software aids businesses in the creation, sharing, and storage of documents. Document management tools enable professionals to collaborate with one another through document sharing, editing, and commenting, as well as document search, image capture, and access management.
What is Engineering Document Management Software (EDMS) ?
An electronic DMS that is specifically targeted towards an organization's engineering drawings, documents, and data is known as an engineering document management system (EDMS).
An engineering document management system, or EDMS, is a powerful programme created to integrate an organization's dynamic and usually complicated engineering documents, drawings, and data. It does this by replacing older, dispersed, or manual processes.
What are the benefits of an EDMS Software ?
- Reduced Document Searching Time
- Improved Cost Control
- Increased Data Integrity
- Better Teamwork & Collaboration
- Advanced Search
- Improves Workflow
- Reduce Costs