PRODOCS - PROHOLD

Manage digital content with ease, save time, and increase productivity.

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Electronic Document Management and Hold Management

PRODOCS is a document management application (DMS). It is used to manage, track, and store electronic documents of paper-based information captured via mediums such as document scanners, Mailboxes, Websites, Office tools, Integration tools, and so on.

This Document Management System (DMS) manages and organises documents across an organisation. Document and content capture, workflow, document repositories, output systems, and information retrieval systems are all included. It also includes the procedures for tracking, storing, and controlling the documents.

It is also a system for drawing and document hold management, discipline-wise, history, reasons, time taken to remove holds, delay analyses, Ready Reckoner, and the overall process will save time and money on projects.

PRODOCS is a powerful document management system (DMS) that can help your organization manage, track, and store all of its electronic documents. It can capture documents from a variety of sources, including document scanners, mailboxes, websites, office tools, and integration tools. Once documents are captured, PRODOCS can automatically organize them into folders and workflows, making them easy to find and access when you need them.

PRODOCS also includes a variety of features to help you collaborate with others on documents and ensure that everyone is working on the latest version. It also provides robust security features to protect your sensitive documents from unauthorized access.

Key Features PRODOCS DMS

Master Deliverable Register & Reporting
IDC (Inter Disciplinary Checks) Workflows
Transmittal In/Out
Redlining,Document Commenting & Collaboration
CRS (Comment Resolution Sheet)
Document Revision & Version control
Dashboards & Reporting

Access Your documents from anywhere via any standarad browser.
View and edit your documents in the browser itself without downloading.
Role based Access Rights & Control.
Real time online collaboration with various stakeholders in project.
Managing documentation of all disciplines & functions.
Single source for complete project documentation.
Upload & download document at one go.

Key Benefits PRODOCS DMS

Increased efficiency and productivity: PRODOCS automates many of the time-consuming tasks involved in document management, such as document capture, routing, and retrieval. This can help organizations to save a significant amount of time and effort.
Reduced risk of errors and compliance issues: PRODOCS provides a central repository for all electronic documents, making it easy to track and manage them. This can help organizations to reduce the risk of errors and compliance issues.
Improved visibility and control: PRODOCS provides users with a real-time view of all document-related activities. This gives them the visibility and control they need to make informed decisions.
Enhanced collaboration: PRODOCS makes it easy for users to collaborate on documents. This can help organizations to improve their communication and collaboration processes.

Document management software (DMS) helps you find, store, and archive documents efficiently and securely.

DMS software is a valuable tool for any organization that wants to improve its document management processes.

It can help organizations to increase efficiency, reduce costs, improve compliance, and enhance collaboration.

Document Management Workflow

PRODOCS Features

Experience Seamless Real-Time Collaboration with Our Document Management Software

Redlining & Review

PRODOCS supports Annotation, Redlining & Review for Engineering & Construction. You can easily track changes and manage corrections in design and drawings and in all types of supported documents.

Document Input

When it comes to document input, most of the businesses combine paper and digital files. The PRODOCS Document Management System allows inputting files through the following sources:

Scanner
Email
Manual Upload
Bulk Upload
Automated Process for Mass Uploading
Mobile Applications
Web Services

Document Indexing

Document indexing and metadata is the process of associating or tagging documents with different “search” terms. Indexing is a path to the documents. That path is based upon your business processes and your staff. PRODOCS includes following indexing features:

Indexing of all documents
Custom Automatic Document Numbering
Content recognition and indexing
Indexing Meta Data
Indexing all revisions
OCR in different languages
Supports innumerable formats
Extendable meta data fields

Document Search

PRODOCS includes the following search features:

Safe and Powerful search
Document content and meta data search
Advanced search on all document attributes
Scalable Document Search Engine

Document Processing

Document Processing involves the conversion of typed and handwritten text on paper-based & electronic documents (scanned image of a document) into electronic information utilizing one of, or a combination of, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR) and experienced Data Entry Clerks. PRODOCS provides the following document processing features:

Create Documents using Templates
Link Document to records in System
Forward, Move, Share Documents
Email Documents
Revise Documents
Inbuilt Document Editors for various file types
Check-In and Check-out documents

Workflow Automation

A good document management system, should have inbuilt an enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. The workflow automation in PRODOCS DMS provides:

Rule based processing on incoming documents
Setup individual rules and document actions
Automatic and Manual workflow
Document Routing
Business Process Modeling with Customized Windows, Reports
Configure multi-level approvals
Automatic creation of records based on documents
Update records based on documents

Version Control & Archiving

Every business has the need to maintain more than one version of the same document. Also they need to maintain an archive of all the documents in the enterprise. For that reason, PRODOCS Document Management System (DMS) provides for versioning and archiving of documents.

Document Security

Security is one of the most critical aspects of a document management system. PRODOCS DMS provides a high level of document encryption and role-based access, as well as:

Audit Trail
User and Roles
Advanced Access rights
Encrypted Documents on a file system
Indexing all revisions
Supports SSL
Modify Ownership

User Dashboard

A DMS user interface should be simple and easy to navigate. Not everyone is technologically inclined, so the simpler the software, the better. PRODOCS main dashboard includes:

Workflow Inbox
Document inbox
Inbuilt Calendar, Email, SMS
Alerts and Notifications
Reporting Dashboard
Follow-ups and Chat

How to use the Document Management Software (DMS) ?

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Document management system of choice for epc COMPANIES.

Download Brochure to learn more about PRODOCS DMS.

Document Management Software (DMS) FAQ:

What is Document Management Software (DMS) ?

Document management software aids businesses in the creation, sharing, and storage of documents. Document management tools enable professionals to collaborate with one another through document sharing, editing, and commenting, as well as document search, image capture, and access management.

What is Engineering Document Management Software (EDMS) ?

An electronic DMS that is specifically targeted towards an organization’s engineering drawings, documents, and data is known as an engineering document management system (EDMS).
An engineering document management system, or EDMS, is a powerful programme created to integrate an organization’s dynamic and usually complicated engineering documents, drawings, and data. It does this by replacing older, dispersed, or manual processes.