PRODOCS is a document management application (DMS). It is used to manage, track, and store electronic documents of paper-based information captured via mediums such as document scanners, Mailboxes, Websites, Office tools, Integration tools, and so on.
This Document Management System (DMS) manages and organises documents across an organisation. Document and content capture, workflow, document repositories, output systems, and information retrieval systems are all included. It also includes the procedures for tracking, storing, and controlling the documents.
It is also a system for drawing and document hold management, discipline-wise, history, reasons, time taken to remove holds, delay analyses, Ready Reckoner, and the overall process will save time and money on projects.
PRODOCS supports Annotation, Redlining & Review for Engineering & Construction. You can easily track changes and manage corrections in design and drawings and in all types of supported documents.
When it comes to document input, most of the businesses combine paper and digital files. The PRODOCS Document Management System allows inputting files through the following sources:
Document indexing and metadata is the process of associating or tagging documents with different “search” terms. Indexing is a path to the documents. That path is based upon your business processes and your staff. PRODOCS includes following indexing features:
PRODOCS includes the following search features:
Document Processing involves the conversion of typed and handwritten text on paper-based & electronic documents (scanned image of a document) into electronic information utilizing one of, or a combination of, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR) and experienced Data Entry Clerks. PRODOCS provides the following document processing features:
A good document management system, should have inbuilt an enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. The workflow automation in PRODOCS DMS provides:
Every business has the need to maintain more than one version of the same document. Also they need to maintain an archive of all the documents in the enterprise. For that reason, PRODOCS Document Management System (DMS) provides for versioning and archiving of documents.
Security is one of the most critical aspects of a document management system. PRODOCS DMS provides a high level of document encryption and role-based access, as well as:
A DMS user interface should be simple and easy to navigate. Not everyone is technologically inclined, so the simpler the software, the better. PRODOCS main dashboard includes:
Document management software aids businesses in the creation, sharing, and storage of documents. Document management tools enable professionals to collaborate with one another through document sharing, editing, and commenting, as well as document search, image capture, and access management.
An electronic DMS that is specifically targeted towards an organization's engineering drawings, documents, and data is known as an engineering document management system (EDMS).
An engineering document management system, or EDMS, is a powerful programme created to integrate an organization's dynamic and usually complicated engineering documents, drawings, and data. It does this by replacing older, dispersed, or manual processes.