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Manage digital content with ease, save time, and increase productivity.
Electronic Document Management and Hold Management
PRODOCS is a document management application (DMS). It is used to manage, track, and store electronic documents of paper-based information captured via mediums such as document scanners, Mailboxes, Websites, Office tools, Integration tools, and so on.
This Document Management System (DMS) manages and organises documents across an organisation. Document and content capture, workflow, document repositories, output systems, and information retrieval systems are all included. It also includes the procedures for tracking, storing, and controlling the documents.
It is also a system for drawing and document hold management, discipline-wise, history, reasons, time taken to remove holds, delay analyses, Ready Reckoner, and the overall process will save time and money on projects.
PRODOCS is a powerful document management system (DMS) that can help your organization manage, track, and store all of its electronic documents. It can capture documents from a variety of sources, including document scanners, mailboxes, websites, office tools, and integration tools. Once documents are captured, PRODOCS can automatically organize them into folders and workflows, making them easy to find and access when you need them.
PRODOCS also includes a variety of features to help you collaborate with others on documents and ensure that everyone is working on the latest version. It also provides robust security features to protect your sensitive documents from unauthorized access.
Key Features PRODOCS DMS
- Master Deliverable Register & Reporting
- IDC (Inter Disciplinary Checks) Workflows
- Transmittal In/Out
- Redlining,Document Commenting & Collaboration
- CRS (Comment Resolution Sheet)
- Document Revision & Version control
- Dashboards & Reporting
- Access Your documents from anywhere via any standarad browser.
- View and edit your documents in the browser itself without downloading.
- Role based Access Rights & Control.
- Real time online collaboration with various stakeholders in project.
- Managing documentation of all disciplines & functions.
- Single source for complete project documentation.
- Upload & download document at one go.
Key Benefits PRODOCS DMS
- Increased efficiency and productivity: PRODOCS automates many of the time-consuming tasks involved in document management, such as document capture, routing, and retrieval. This can help organizations to save a significant amount of time and effort.
- Reduced risk of errors and compliance issues: PRODOCS provides a central repository for all electronic documents, making it easy to track and manage them. This can help organizations to reduce the risk of errors and compliance issues.
- Improved visibility and control: PRODOCS provides users with a real-time view of all document-related activities. This gives them the visibility and control they need to make informed decisions.
- Enhanced collaboration: PRODOCS makes it easy for users to collaborate on documents. This can help organizations to improve their communication and collaboration processes.
DMS Redlining and Commenting Features
Experience Seamless Real-Time Collaboration with Our Document Management Software
Redlining and Commenting are essential features of document management software. They can help to improve collaboration, increase accuracy, and reduce risk. By using these features, you can ensure that your documents are accurate, up-to-date, and error-free.
Redlining and Commenting also help to:
- Streamline the review and approval process for documents.
- Improve communication and understanding between team members.
- Create a more organized and efficient document management process.
Document management software (DMS) helps you find, store, and archive documents efficiently and securely.
DMS software is a valuable tool for any organization that wants to improve its document management processes.
It can help organizations to increase efficiency, reduce costs, improve compliance, and enhance collaboration.
Document Management Workflow
How to use the Document Management Software (DMS) ?
Document management system of choice for epc COMPANIES.
Download Brochure to learn more about PRODOCS DMS.
Document Management Software Features
- Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
- Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
- Roll-back, to “activate” a prior version in case of an error or premature release
- Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
- Review of documents using annotations, for all drawing files and documents including PDF files.
Redlining & Review
PRODOCS supports Annotation, Redlining & Review for Engineering & Construction. You can easily track changes and manage corrections in design and drawings and in all types of supported documents.
Document Input
When it comes to document input, most of the businesses combine paper and digital files. The PRODOCS Document Management System allows inputting files through the following sources:
- Scanner
- Manual Upload
- Bulk Upload
- Automated Process for Mass Uploading
- Mobile Applications
- Web Services
Document Indexing
Document indexing and metadata is the process of associating or tagging documents with different “search” terms. Indexing is a path to the documents. That path is based upon your business processes and your staff. PRODOCS includes following indexing features:
- Indexing of all documents
- Custom Automatic Document Numbering
- Content recognition and indexing
- Indexing Meta Data
- Indexing all revisions
- OCR in different languages
- Supports innumerable formats
- Extendable meta data fields
Document Search
PRODOCS includes the following search features:
- Safe and Powerful search
- Document content and meta data search
- Advanced search on all document attributes
- Scalable Document Search Engine
Document Processing
Document Processing involves the conversion of typed and handwritten text on paper-based & electronic documents (scanned image of a document) into electronic information utilizing one of, or a combination of, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR) and experienced Data Entry Clerks. PRODOCS provides the following document processing features:
- Create Documents using Templates
- Link Document to records in System
- Forward, Move, Share Documents
- Email Documents
- Revise Documents
- Inbuilt Document Editors for various file types
- Check-In and Check-out documents
Workflow Automation
A good document management system, should have inbuilt an enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. The workflow automation in PRODOCS DMS provides:
- Rule based processing on incoming documents
- Setup individual rules and document actions
- Automatic and Manual workflow
- Document Routing
- Business Process Modeling with Customized Windows, Reports
- Configure multi-level approvals
- Automatic creation of records based on documents
- Update records based on documents
Version Control & Archiving
Every business has the need to maintain more than one version of the same document. Also they need to maintain an archive of all the documents in the enterprise. For that reason, PRODOCS Document Management System (DMS) provides for versioning and archiving of documents.
Document Security
Security is one of the most critical aspects of a document management system. PRODOCS DMS provides a high level of document encryption and role-based access, as well as:
- Audit Trail
- User and Roles
- Advanced Access rights
- Encrypted Documents on a file system
- Indexing all revisions
- Supports SSL
- Modify Ownership
User Dashboard
A DMS user interface should be simple and easy to navigate. Not everyone is technologically inclined, so the simpler the software, the better. PRODOCS main dashboard includes:
- Workflow Inbox
- Document inbox
- Inbuilt Calendar, Email, SMS
- Alerts and Notifications
- Reporting Dashboard
- Follow-ups and Chat
Document Management Software (DMS) FAQ:
What is Document Management Software (DMS) ?
Document management software aids businesses in the creation, sharing, and storage of documents. Document management tools enable professionals to collaborate with one another through document sharing, editing, and commenting, as well as document search, image capture, and access management.
What is Engineering Document Management Software (EDMS) ?
An electronic DMS that is specifically targeted towards an organization’s engineering drawings, documents, and data is known as an engineering document management system (EDMS).
An engineering document management system, or EDMS, is a powerful programme created to integrate an organization’s dynamic and usually complicated engineering documents, drawings, and data. It does this by replacing older, dispersed, or manual processes.
What are the benefits of an EDMS Software ?
- Reduced Document Searching Time
- Improved Cost Control
- Increased Data Integrity
- Better Teamwork & Collaboration
- Advanced Search
- Improves Workflow
- Reduce Costs
