WHAM

Ware House Accounting Management

Revolutionizing Material Management with Warehouse Management System

Warehouse Management System (WHAM) is a key part of the Material Management and primarily aims to control receipt, storage and issue of materials within a warehouse and process the associated transactions, including receiving, issuing, returning and transferring.

The system also direct and optimize stock based on real-time information about the status of bin utilization.

Features

Item and Stock Management

Item wise stock detail
- Quantity based
- Value based
Information availability related to
- Ordering details
- Dispatch information
- Consignment Receipt at site details
- Receipt details after physical verification /inspection at Warehouse
- Issue detail
- Return detail
- Stock Transfer detail
Stock at a glance
- Job and Item wise quantity and value as on date
- Categogy wise Material Stock Status
- Supplier wise Material Status
- Contractor wise Material Status

Project Management

Project Specific Reports based on material status help in decision making
Material issue to the contractor based on material allocation by planning

Interface

Interface with in-house systems (Planning and Project Monitoring, Purchase , Inspection ,Finance and Accounts system) provides seamless data integration

General

In-house developed Oracle based software
Multi project warehousing system
Unique item code based on attributes/parameters

Outputs

Regular
Bin Card
Stock Status
Consolidated PO status
Sales Tax Return Status
Insurance Declaration
Drum Status

Analytical
Project specific report
Category wise stock status
Contractor wise material status
Store ledger with value
OSRD detail status report
Material in transit
Pending logs

Difference between Bin Card & Store Ledger

User

Bin Card is maintained by the Storekeeper.
Store Ledger is prepared by Cost Accounting Department.

Nature

Bin Card is a record of quantity only.
Store Ledger is a record of quantities and values.

Period

In Bin Card, entries are made immediately after each transaction.
In Store Ledger, entries are made periodically.

Posting

Postings are made before a transaction in Bin Card.
Posting are made after a transaction in Store Ledger.

Using Department

Bin Card is kept inside the store.
Store Ledger is kept outside the store.

Advantages & Disadvantages of Bin Card

Advantages

There would be less chances of mistakes being made as entries will be made at the same time as goods are received or issued by the person actually handling the materials.
Control over stock can be more effective, in as much as comparison of the actual quantity in hand at any time with the book balance is possible.
Identification of the different items of materials is facilitated by reference to the Bin Card the bin or storage receptacle. :

Disadvantages

Store records are dispersed over a wide area.
The cards are liable to be smeared with dirt and grease because of proximity to material and also because of handling materials.
People handling materials are not ordinarily suitable for the clerical work involved in writing Bin Cards.